PROJECT COORDINATOR

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E’s team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About The Role

We’re looking for a detail-loving, people-focused Project Coordinator (Event Attendee Registration and Logistics Planning) to help make Congress-related meetings run flawlessly. You’ll be the go-to expert for attendee management—handling everything from registration to communication—so participants have a seamless experience. Working closely with Meeting Managers, you’ll use your organizational skills and tech know-how to keep projects on track and clients happy. If you thrive in fast-paced environments and enjoy bringing order to chaos, this role is for you!

You’re Good At

• Managing attendee information with accuracy and precision
• Crafting clear, engaging communications using approved templates
• Coordinating multiple projects and prioritizing tasks to meet deadlines
• Using tools like Cvent and Microsoft Office to keep logistics running smoothly
• Building great relationships with clients and colleagues

You Might Also Have

• Experience in the meeting planning or events industry
• Familiarity with pharmaceutical congresses
• Knowledge of meetings management technology (especially Cvent)
• Skills in consolidating and presenting data from multiple sources
• Comfort supporting onsite logistics at large events

You Should Know

• This is a remote position for candidates located in Costa Rica. You will be asked to required to go in to our office in Lagunilla, Heredia a few times throughout the year.
• C1 Level English Fluency is required for this role.

Ready to create amazing meeting experiences and keep attendees smiling? Apply today!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.